HR Assistant (Administrative)

Job Summary:
The Human Resources Assistant assists the HR Manager in achieving the agency's short--and long-term goals. The HR Assistant provides administrative support to all aspects of human resources.

Supervisory Responsibilities:
• May supervise new hires during orientation.

Duties/Responsibilities:
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Provides administrative support to the HR department.
• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Creates job postings and conducts initial phone screen interviews.
• Manages pre-employment processes
• Completes new hire reports, facilitates IT orientation, conducts new hire orientation, organizes training, sets up TB tests, and assists with initial/annual benefits enrollment.
• Performs semi-annual residential house inspections of all locations, ensure health and safety compliance, and report any damages to maintenance.
• Create and conduct monthly Health/safety drills and discussions
• Monitor and track employee training to ensure compliance with required position qualifications.
• Trains/assists employees with learning how to use time management systems and handle leave requests and punch corrections.
• Performs other duties as assigned

Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills with attention to detail.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to prioritize tasks.
• Basic knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.


Education and Experience:
• High school or equivalent diploma.
• One-year office experience and knowledge of payroll practices and procedures.