Graphics Project Coordinator (Creative Design)

About Us:
Trilliant Food & Nutrition is a leading, vertically integrated manufacturer of premium coffees and powdered beverages, proudly headquartered in Little Chute, Wisconsin. With a legacy rooted in quality, innovation, and service, Trilliant delivers branded and private label solutions across retail, foodservice, and e-commerce channels.

Horseshoe Beverage Company, based in Neenah, WI, is a leading ready-to-drink beverage manufacturer dedicated to delivering an exceptional beverage experience. By combining industry-leading talent, cutting-edge equipment, and a vertically integrated supply chain, we drive innovation and consistently deliver the highest quality products to our customers--first and fast.

Our brand portfolio includes Victor Allen's®, Dutch Bros® beverages and Nurri™, our better-for-you protein beverage line. We are passionate about beverages - and about building a team that's just as energized. We invite you to explore opportunities at Trilliant or Horseshoe, to see if your talents and career aspirations may fit with our openings.

Our Core Values:

Diversity and Inclusion at Trilliant and Horseshoe:
We believe talented, great people are the building blocks of our success. We believe in finding the right people, with the right attitude, and providing them with opportunities to excel.

Position Overview:
We are looking for a detail-oriented and highly organized Graphic Project Coordinator to support the execution of packaging and marketing design projects for our growing portfolio of consumer-packaged goods (CPG). This role bridges creative and operational teams, ensuring that all graphic assets--from product packaging to point-of-sale materials--are delivered accurately on time, and in line with brand standards.

As a key member of the creative operations team, you'll coordinate project timelines, asset development, approvals, and production handoff processes. You'll work closely with design, marketing, regulatory, product development, and external vendors to keep projects moving efficiently and ensure every touchpoint reflects our brands.

Responsibilities:
· Project Coordination: Manage timelines and deliverables for graphic design projects across packaging, marketing materials, and digital assets.
· Cross-Functional Collaboration: Act as a liaison between design, marketing, product, regulatory, and external print vendors to ensure alignment throughout the creative process.
· Asset Management: Maintain and track all versions of creative assets, ensuring proper file naming, storage, and documentation for internal and external use.
· Proofing & Approvals: Coordinate internal and external reviews, route artwork for stakeholder feedback, and manage the approval process to ensure compliance and brand consistency.
· Production Handoff: Ensure final files are properly prepared and delivered to print vendors or digital channels, adhering to technical specifications and production deadlines.
· Timeline & Workflow Management: Maintain project schedules, track progress, identify bottlenecks, and proactively communicate risks or delays to stakeholders.
· Process Improvement: Support the refinement of workflows, templates, and documentation that improve team efficiency and creative output.

Qualifications:
· Bachelor or Associate's degree in communications, Graphic Arts, or a related field.
· 2-4 years of experience in project coordination, creative production, or marketing operations, ideally within a CPG or design-focused environment.
· Strong understanding of creative development and production processes (especially packaging).
· Familiarity with Adobe Creative Suite, particularly Illustrator and InDesign (you don't need to be a designer but must understand file types and specs).
· Exceptional organizational skills with the ability to manage multiple projects at various stages.
· Strong communication and interpersonal skills; comfortable working with cross-functional teams and vendors.
· Experience with project management tools (e.g., Asana, Monday.com, Wrike, Smartsheet).
· Knowledge of print production, packaging regulations, or CPG workflows is highly preferred.
· Passion for consumer brands, packaging, and design.
· Experience working in a fast-paced, deadline-driven environment.
· Eye for detail and quality control in visual communication.


Hours, Location and Pay:
We offer a competitive base pay rate and comprehensive benefits package for full-time employees. This role works standard business hours Monday - Friday at our Little Chute, WI headquarters.

Physical and Mental Demands:
· While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, use a personal computer and telephone. This employee may occasionally have to operate business machines and lift and/move up to 50 pounds.
· Specific vision abilities required in this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Mental demands include multi-tasking, decision making, problem solving, comparing, copying, computing, compiling, analyzing, coordinating, and synthesizing data.
· Potential for exposure to chemicals, heights, loud noises, mechanical equipment, wet environments, and other potential hazards exists.

Safety Statement:
At Trilliant and Horseshoe, safety is every employee's first responsibility. We expect all employees to adhere to all safety practices, have the moral courage to stop other individuals from performing unsafe acts, and immediately report unsafe conditions.

Disclosures:
· The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
· Responsible for following food safety/regulatory policies and procedures, executing responsibilities as identified in standard operating procedures, and reporting food safety/regulatory concerns to the Production or Quality Manager.
· Trilliant Food & Nutrition and Horseshoe Beverage Company are Drug Free Workplaces. All applicants are subject to a drug screen and background check as a condition of employment.
· Trilliant Food and Nutrition and Horseshoe Beverage participate in the E-Verify process.
· EEO/AA including Vets and Disabled
· If you need a reasonable accommodation for any part of the employment process, please contact us by email at HR@trilliantfood.com and let us know the nature of your request and your contact information.
· Trilliant Food and Nutrition and Horseshoe Beverage are Equal Opportunity Employers.
· The principles of the OECD and UN have been taken into consideration and used as guidance in our human rights practices and procedures.