Department Assistant IV (2 Vacancies - Internal Only) (Finance)
Department: Dean of HSH Salary: Commensurate with education and experience
Description:
The Department Assistant IV is responsible for providing professional level administrative, clerical, and financial support to an area or department. Work involves overseeing the processing of travel documentation, planning and development of accounting/budgetary related issues, and preparing personnel and payroll documents. May oversee and give work direction to support staff and student workers.
Duties:
- Responsible for providing general administrative support to an area or department.
- Oversees information desk operations.
- Prepares and processes all accounting documents including vouchers, purchase requests, and travel related paperwork. Prepares and reconciles monthly departmental accounts. Oversees cost centers and makes adjustments to budget information. Prepares financial analyses and projections for operational needs.
- Assists with budget planning and development. Responsible for the initiation of budget transfers for assigned department or area.
- Creates, updates and maintains departmental databases/websites and prepares recurring reports.
- Provides support for special events, projects, and programs.
- Coordinates the processing of personnel and payroll actions and documents such as electronic Personnel Action Request Forms (ePARs), Position Request Forms (ePRFs), and timekeeping.
- Investigates and analyzes departmental problems/needs and makes recommendations for resolution.
- May be responsible for the supervision and/or training of student workers including defining job duties, overseeing employee performance, providing guidance and support, and communicating organizational needs in accordance with the University's objectives, policies and applicable laws.
Required Qualifications:
- Associate's degree
- Minimum of seven years of business or clerical experience.
- Must be a current employee of University of Houston-Clear Lake.
Knowledge, Skills and Abilities:
- Knowledge of State of Texas reporting forms.
- Knowledge of budget and planning procedures.
- Competent oral and written communication skills and proficient organizational skills.
- Ability to prioritize and complete assignments, meet deadlines and handle interruptions.
- Knowledge of Microsoft Suite (Word, Excel, etc.).
- Supervisory skills to manage and lead staff.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
