Academic Services Admin. - School of Hospitality and Sport Management (Finance)

This position reports to the School Director. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. The position is Tampa based with travel to Sarasota Campus as needed by the program.This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Administrative Support

• Coordination, management, oversight and supervision of academic departmental operations.
• Oversee purchase requests, ensuring spending is within budget. Provide guidance on university policies and procedures related to Business & Finance Shared Services (BFSS).
• Prepare and submit HR appointment requests through the college's internal process for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees. If needed, collaborate with the college designee on student Visa issues.
• Assist with planning workshops, retreats and school meetings, including room/venue coordination and purchasing requirements for these functions.
• Liaise with the college's communications and marketing team to update webpages and print materials for the school. Coordinate and schedule advisory board meetings.

Academic Support

• Assist Director in preparation of the semesterly course schedule for all graduate and undergraduate programs within the school. Prepare course projections over 3 academic years in collaboration with the director and college advisors.
• Assist with graduate admission processes including scheduling student interviews, program onboarding, scholarship coordination, and responding to general student inquiries. Liaise with graduate studies to provide program updates including new courses and policies.
• Oversight of Student Excellence Grants and Scholarship Processes
• Submit HR appointment requests through the college's internal process for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees. If needed, collaborate with the college designee on student Visa issues. Remains the unit main contact for appointments and follows up with employees on response to offers. Main contact for job ads.

Faculty Support

• Work in USF systems such as FAIR, Archivum and Xitracs for faculty evaluations, workload documentation, and credentialing.
• Coordinate the recruitment and credentialing of adjunct faculty.
• Coordinate the school's faculty search committee process to include scheduling, meeting minutes, and other administrative duties.
• Ensure faculty are kept up to date on deadlines throughout the year, such as the course creation process, book orders, evaluations, etc. Work with Director to complete faculty evaluations in Archivum.

Other Duties

• Oversight and backup training of staff that assist with programmatic activities.
• Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.