Administrative Assistant II (Administrative)
SBA Communications is a leading independent owner and operator of wireless communications infrastructure, including towers, buildings, rooftops, DAS and small cells. We offer a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.
We welcome your interest in SBA. Let us know a little about you by checking all that apply:
- You are a self-starter.
- You are resourceful and thrive in a fast-paced environment.
- You have a strong work ethic.
- You are passionate and driven to achieve results.
- You are a team player who enjoys working in a collaborative environment.
- You continuously challenge yourself to find innovative ways to improve.
You may be a perfect fit. At SBA, we operate with the highest sense of integrity and commitment to quality. We focus on achievement and operate with responsiveness, timeliness and accountability. Our culture of excellence incorporates working collegially, where every team member can contribute meaningfully and make a difference.
If you are ready to make an impact, join our team!
Your Next Career Opportunity – Administrative Assistant II
The Administrative Assistant II is responsible for day-to-day administrative support to the company, handling administrative tasks and providing customer service. The incumbent will also act as the point of contact for all employees and managing their queries. This role requires multitasking across a range of responsibilities, including receiving and forwarding communications, taking care of more general clerical duties and ultimately, ensure administrative activities run smoothly on a daily and long-term basis.
What You Will Do – Primary Responsibilities
- Assist with miscellaneous administrative duties within the department, inclusive of scheduling conference calls and meetings and taking notes as requested.
- Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and act as standby for scheduling or travel problems.
- Arrange programs, events, or conferences by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and submitting check requests for payment of vendors.
- Maintain and update procedure manuals.
- Assist in the preparation of records, including but not limited to RFP preparation, binding of meeting materials, and creating PowerPoint presentations.
- Prepare correspondence, proposals, cover letters, and documents.
- Answer incoming telephone calls.
- Retrieve and disseminate departmental mail and handle shipping activities.
- Assist in purchase order requests and maintenance of records from carriers.
- Order and maintain department office supplies when needed.
- May process expense and exception reports for the department and staff.
- Support Ground and Tenant leasing administrative activities.
- Petty cash management.
- Schedule, perform, and complete multiple assignments under strict time deadlines.
- Provide computer-related technical assistance to other office personnel.
- Scan employee documents into the employee database.
- Proof sales marketing materials with particular attention to spelling and grammar.
- Prepare routine management reports for tracking the progress of business development opportunities.
- Assist with miscellaneous accounting duties within the department, such as report preparation, reconciliations, and invoice preparation.
- Source opportunities through various real estate and other related online databases.
- Maintain procedure manual for sales and administration department.
What You'll Need – Qualifications & Requirements
- H.S. Diploma/GED Associates Degree preferred; and 0-2 years administrative support experience.
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