Supervisor, Administration (Natural Areas) (Finance)
POSITION TITLE: Supervisor, Administration (Natural Areas) (Full-Time Regular) (Classified)
REQUISITION #: req8133
DEPARTMENT: Natural Areas
LOCATION: NIX SITE MAINTENANCE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $56,419.00 - 94,023.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $63,000.00 - 78,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 6/17/2025.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.
Why Work For the City of Fort Collins?
- Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
- Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
- Retirement + company contributions - after 6 month probation period and immediate vesting
- Flexible spending: Medical expenses FSA, dependent FSA or both
- Employee Assistance Program: counseling, legal, financial assistance
- Life insurance, short-term and long-term disability
- Wellness program, workout facilities
- Employee/family onsite health clinic
- Learning and development opportunities at all levels in the organization with opportunities for career mobility
- Collaborative work environment
Job Summary
Would you describe yourself as someone who gets fired up when thinking about customer service, office operations, venue management, and innovative ways to streamline processes? Are you equally as passionate about connecting people with nature? Does your ideal job include thinking outside the box and building collaborative relationships within your community? How about three or more people asking you questions at the same time; do you think that is completely normal?
The City of Fort Collins Natural Areas Department is seeking a skilled, detail-oriented Administration Supervisor to join our team! The Administration Supervisor will oversee the Business Support work group which involves customer-facing front desk operations, office management, financial functions, and hiring and personnel functions. This role includes internal support of operations for Natural Areas staff and external customer service to the public. The Administration Supervisor will also oversee operations and events at Primrose Studio and any future rental facilities that come onboard within Natural Areas. You will oversee staff responsible for coordinating the bookings of multiple types of events from first inquiry to post-event follow up, oversee all facility operations and contracts, and play a key role in the marketing plan creation and implementation for Natural Areas public use event rental facilities. We're looking for someone with an agile mind and an energetic spirit, with a knack for problem solving and facilitating connections.
The Administration Supervisor will directly manage a team of three or more people, such as Business Support III's (2), Facility Attendant (1), Admin Assistant (1) and perform the functions of employees as needed. Standard working hours are Monday through Friday 8am - 5pm, with occasional work time outside normal business hours required. This position is eligible for overtime and may be hybrid, currently allowing for up to one day a week of remote work.
This hands-on, supervisory role is under the direction of the Built Infrastructure Manager within the Built Infrastructure division (Trails & Visitor Amenities, Facility Operations, Business Support) of the Natural Areas Department. Relevant experience for these positions can come from 3 to 5 years' experience in administration, or customer service operations and event planning, with at least 2 years' experience in a supervisory role, or equivalent combination of education and experience. This is a fantastic opportunity for someone who has a passion for communication and customer service, the technical writing and organizational skills needed to manage multiple projects and priorities, and a desire to be part of the daily operations of local government!
Essential Duties and Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
- Oversees front desk operations, office management functions and associated staff.
- May be responsible for various financial or budget functions that may include petty cash management, monitoring/tracking revenues, formulating and drafting department budget, accounts payable/receivable, payroll actions, monitoring/reviewing financial reports or timesheet processing.
- May perform the functions of the employees supervised.
- Participate as part of the department's management team.
- May initiate changes in working conditions and use of equipment to increase efficiency.
- Recommends or develops policies or procedures that promote customer service.
- Prepare customer communication documentation and other written responses to questions, requests, and complaints.
- May perform research and implement actions by referencing and interpreting city and department policies, procedures, codes and regulations in response to internal and external customer requests.
- Special event planning for meetings, employee events, community meetings, etc.
- Performs word processing, data entry, and may maintain databases and/or spreadsheets.
- Creates PowerPoint presentations which requires advanced skills.
- Performs quality control functions of external publicity including social media and press releases.
- Coordinate hiring functions such as drug test forms, background checks, and other hiring documentation or other department personnel functions.
- Provide administrative support to managers and other technical staff as needed.
- May act as staff liaison for the department.
Yes
City Competencies
- Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
- Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
- A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
- A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
- Experience building teams and implementing practices to lead others well in an inclusive, high-performance organization. Skill in integrating and synthesizing others' viewpoints to build alignment of diverse perspectives to achieve results.
- Capable of creating conditions of emotional safety and demonstrates self-awareness and regulation in responding to others.
- Advanced math and accounting skills; working knowledge of basic budget and accounting functions.
- Ability to use finance and accounting, word processing, database, presentation and spreadsheet software.
- Knowledge of general office equipment operations.
- Data entry and ten key adding machine skills.
- Knowledge of pertinent federal and City laws, regulations, policies and procedures.
- Excellent oral and written communications skills.
- Ability to develop and maintain high level of customer service.
- Ability to organize multiple priorities.
- Thorough knowledge of department processes and procedures.
- Ability to explain office procedures and department projects to customers.
MinimumPreferredCollege degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees College or technical school courses in business, human resources, or related field
Experience Requirements
- Two to three years related experience including supervision; or equivalent combination of education and experience.
The content in this posting was created for recruitment purposes. To view the full job description click the link below.
Supervisor, Administration
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.
BACKGROUND CHECK REQUIRED.
Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary
Would you describe yourself as someone who gets fired up when thinking about customer service, office operations, venue management, and innovative ways to streamline processes? Are you equally as passionate about connecting people with nature? Does your ideal job include thinking outside the box and building collaborative relationships within your community? How about three or more people asking you questions at the same time; do you think that is completely normal?
The City of Fort Collins Natural Areas Department is seeking a skilled, detail-oriented Administration Supervisor to join our team! The Administration Supervisor will oversee the Business Support work group which involves customer-facing front desk operations, office management, financial functions, and hiring and personnel functions. This role includes internal support of operations for Natural Areas staff and external customer service to the public. The Administration Supervisor will also oversee operations and events at Primrose Studio and any future rental facilities that come onboard within Natural Areas. You will oversee staff responsible for coordinating the bookings of multiple types of events from first inquiry to post-event follow up, oversee all facility operations and contracts, and play a key role in the marketing plan creation and implementation for Natural Areas public use event rental facilities. We're looking for someone with an agile mind and an energetic spirit, with a knack for problem solving and facilitating connections.
The Administration Supervisor will directly manage a team of three or more people, such as Business Support III's (2), Facility Attendant (1), Admin Assistant (1) and perform the functions of employees as needed. Standard working hours are Monday through Friday 8am - 5pm, with occasional work time outside normal business hours required. This position is eligible for overtime and may be hybrid, currently allowing for up to one day a week of remote work.
This hands-on, supervisory role is under the direction of the Built Infrastructure Manager within the Built Infrastructure division (Trails & Visitor Amenities, Facility Operations, Business Support) of the Natural Areas Department. Relevant experience for these positions can come from 3 to 5 years' experience in administration, or customer service operations and event planning, with at least 2 years' experience in a supervisory role, or equivalent combination of education and experience. This is a fantastic opportunity for someone who has a passion for communication and customer service, the technical writing and organizational skills needed to manage multiple projects and priorities, and a desire to be part of the daily operations of local government!
Essential Duties and Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Oversees front desk operations, office management functions and associated staff.May be responsible for various financial or budget functions that may include petty cash management, monitoring/tracking revenues, formulating and drafting department budget, accounts payable/receivable, payroll actions, monitoring/reviewing financial reports or timesheet processing.May perform the functions of the employees supervised.Participate as part of the department's management team.May initiate changes in working conditions and use of equipment to increase efficiency.Recommends or develops policies or procedures that promote customer service.Prepare customer communication documentation and other written responses to questions, requests, and complaints.May perform research and implement actions by referencing and interpreting city and department policies, procedures, codes and regulations in response to internal and external customer requests.Special event planning for meetings, employee events, community meetings, etc.Performs word processing, data entry, and may maintain databases and/or spreadsheets.Creates PowerPoint presentations which requires advanced skills.Performs quality control functions of external publicity including social media and press releases.Coordinate hiring functions such as drug test forms, background checks, and other hiring documentation or other department personnel functions.Provide administrative support to managers and other technical staff as needed.May act as staff liaison for the department.
Management Responsibilities
Yes
