Fiscal & Business Specialist (Finance)
The University Controller's Office, led by the Assoc. VP/Controller, is primarily responsible for safeguarding university wide institutional resources and provides accounting, analytical and operational financial support for the instructional, research and service missions of USF, while ensuring compliance with all Federal, State, and regulatory financial guidelines. The UCO consists of Accounting and Reporting Services (General Accounting, Financial Reporting, Research Cash Management, Asset Management, & Construction Accounting); Student Accounting Services (Cashier's Office, Student Accounting & Customer Service, and Accounts Receivable); and the Office of Budget & Financial Analysis. All of the groups in this division have unique and collaborative missions including State University System financial and budget reporting, internal reporting & analysis.
This position will be responsible for analyzing, processing, and invoicing agencies (third parties) for student university expenses which include payments for tuition, housing, bookstore, health insurance, and dining charges. These agencies may include Veteran billing, Florida Prepaid, Foreign Embassies and Consulates, Companies, Federal and State Governments and USF departments. This position will communicate with students and a variety of agencies to ensure that correct university policies and procedures are followed. This position also prepares reconciliations for the third party invoicing each semester, resolves issues, and follows up on outstanding accounts.
Salary: $43,888.00 annualThis position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Gathers, reviews, and analyzes, for assigned accounts, executed third party billing agreements ,letters of authorization, and other necessary documentation from various federal and nonfederal agencies for payment of student account charges. Updates student records in Banner to reflect third party billing.
Prepare and process billing for agencies. Monitors all assigned accounts for accurate invoicing and payment posting. Identifies any necessary adjustments. Prepares documentation to initiate any required billing/payment adjustments. Prepares accounting entries in Banner to refund over payments to assigned sponsors and billing to students for open items not paid by the third party.
Runs and analyzes the accounts receivable aging balance report for all assigned accounts to perform follow up on past due accounts. Prepares second invoices for unpaid accounts. Analyzes accounts for any needed adjustments. Communicates with agencies and students concerning payment issues.
Reconciles departmental ledgers to Banner Accounts Receivable each semester for assigned accounts to ensure that all cash for third party customers is recorded
properly. Resolves any discrepancies identified in the reconciliation process. Submits reconciliation reports to supervisor for review along with recommendations regarding any account with an unpaid status.
Provides backup when needed for other third party accounts that are not directly assigned to them.
