Hr Operations Coordinator (Finance)

Job Description

SUMMARY

The HR Operations Coordinator provides vital administrative support to the Human Resources team, with key responsibilities in payroll processing, onboarding coordination, and HR operations support. This role ensures the accurate and timely execution of recurring HR processes while delivering professional, responsive support to employees and internal stakeholders.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Preparing and processing payroll including importing, auditing, and verifying all timecard data, adjustments, and deductions prior to final submission
• Reviewing timekeeping records for missing punches, incorrect pay codes, unapproved time, and ensuring resolution before payroll deadlines
• Coordinating with managers and supervisors to ensure timely timecard approvals and addressing payroll discrepancies
• Responding to employee payroll inquiries and resolving discrepancies promptly and professionally
• Completing employment verification requests in compliance with company policy and applicable regulations
• Serving as the first point of contact for the HR ticketing system by reviewing incoming tickets, resolving routine issues, and assigning complex requests to appropriate team members
• Assisting HR Business Partners with onboarding tasks such as initiating background checks, coordinating drug screenings, and collecting new hire documents
• Supporting the accuracy and maintenance of personnel records by ensuring documentation is collected, organized, and filed according to company policy
• Maintaining strict confidentiality when handling employee records, payroll, and sensitive information
• Providing general administrative support to the HR team and assisting with special projects as assigned

 

REQUIRED EDUCATION, QUALIFICATIONS & EXPERIENCE: 

• Associate's or Bachelor's degree in Human Resources, Business, or a related field, preferred.
• Experience in the oilfield services or chemical industry, preferred.
• 1-3 years of experience in HR, payroll coordination, or administrative support.
• High school diploma or equivalent.
• Experience processing payroll in HRIS/payroll platforms (e.g., UKG, ADP, Paycom, etc.).
• Familiarity with payroll processes, timekeeping systems, and HR procedures.
• Strong attention to detail, organizational skills, and ability to manage deadlines.
• Excellent communication and problem-solving skills with a service-oriented mindset.
• Proven ability to maintain confidentiality and manage sensitive information appropriately.
• Experience in the oilfield services or chemical industry is a plus.

 

PRE-EMPLOYMENT REQUIREMENTS:

• Must complete and pass all required pre-employment screenings.

Imperative Chemical Partners is an Equal Employment Opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national or ethnic origin, veteran or disability status.

This description reflects management's assignment of essential functions; it does not exclude or restrict the tasks that may be assigned or re-assigned.  This job description is subject to change at any time.