Executive Assistant (Finance)

Alignment Health is breaking the mold in conventional health care, committed to serving seniors and those who need it most: the chronically ill and frail. It takes an entire team of passionate and caring people, united in our mission to put the senior first. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment Health community. Working at Alignment Health provides an opportunity to do work that really matters, not only changing lives but saving them. Together.

The Executive Assistant plays a critical role in optimizing executive efficiency and ensuring seamless operations across Alignment Health's leadership functions. Acting as a liaison between the President, C-suite executives, external stakeholders, and internal teams, this individual helps align executive initiatives with corporate priorities and operational imperatives.
This role requires exceptional attention to detail, strong analytical thinking, and proactive problem-solving. The ideal candidate will demonstrate superior communication skills, technological proficiency, and the ability to manage high-impact administrative and project-driven responsibilities in a dynamic environment.
The Executive Assistant will primarily support the President while also providing additional assistance to executive team members as needed to help achieve company goals and maintain operational efficiency. Responsibilities include handling confidential information, conducting research, preparing reports, and managing communications-all requiring discretion, initiative, and the ability to perform under pressure.

Calendar and Event Management

• Manage calendars, coordinate meetings, and prioritize engagements based on urgency and importance.
• Optimize meeting structures by implementing agenda frameworks, follow-up protocols, and digital collaboration tools.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking air/ground transportation, and coordinating lodging and meeting accommodations.
• Address inquiries and meeting requests directed to the President.
• Coordinate logistics for conferences, onsite audits, workshops, and events, including venue arrangements and participant coordination. This responsibility will be assigned once familiarity with the organization is established.

Executive Support:

• Provide comprehensive administrative support to the President and C-suite executives as needed.
• Enhance executive workflow by prioritizing engagements based on strategic importance and operational impact.
• Oversee cross-functional strategic initiatives, ensuring alignment with leadership objectives and operational milestones.
• Prepare, proofread, and finalize reports, presentations, and other key documents for executive review.
• Act as the primary liaison between the President and internal/external stakeholders.
• Support HR-related tasks, including form processing and staff review coordination.

Document Management:

• Maintain electronic and physical files, ensuring confidentiality and ease of retrieval.
• Draft, edit, and proofread documents such as policies, procedures, and reports.
• Manage Health Plan Board materials, including preparation and distribution.
• Manage Consumer Experience Advisory Committee materials, including preparation, distribution, and meeting minutes.

Executive New Hire Onboarding:

• Work with HC to collect and process all required forms for new executives, ensuring timely and accurate submission.
• Submit IT service desk tickets through Service Desk to initiate requests for equipment, applications, on-site facilities, parking permits, and badge decals.
• Coordinate first-day logistics and develop a structured first-week schedule, including training sessions, orientation programs, and key stakeholder meetings.
• Collaborate with PR and HC teams, if applicable, to develop and distribute new hire announcements and press releases, ensuring alignment with company communication strategies.

Other Responsibilities:

• Identify and implement workflow efficiencies by leveraging project management and digital collaboration tools.
• Develop standardized frameworks for executive reporting, board documentation, and internal communications.
• Enhance organizational effectiveness by recommending operational enhancements based on data-driven insights and executive feedback.
• Identify and implement workflow automation solutions to reduce manual administrative task.
• Develop standardized executive reporting frameworks, integrating PowerPoint automation tools for real-time data visualization.

Supervisory Responsibilities : N/A

Minimum Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Experience:

7 to 10+ years related experience.

Education/Licensure:

HS diploma required/ Bachelors or AA degree preferred.

Other:

Excellent communication skills; advanced administrative writing skills.

Excellent customer relations and organizational skills while using office practices and procedures.

Working knowledge of Microsoft Office Products including Outlook, Word, Excel, PowerPoint and SAP/Concur.

Exercise adherence to Alignment Health's Security Policies & Procedures.

Demonstrate an excellent sense of priority, logic, objectivity, discretion, and confidentiality. Must be comfortable handling sensitive issues.

Thrives in fast paced, start-up environment. Anticipates upcoming needs.

Exhibit strong organizational and problem-solving skills.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Range: $85,696.00 - $128,543.00
Pay range may be based on a number of factors including market location, education, responsibilities, experience, etc.

Alignment Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, or sexual orientation.

*DISCLAIMER: Please beware of recruitment phishing scams affecting Alignment Health and other employers where individuals receive fraudulent employment-related offers in exchange for money or other sensitive personal information. Please be advised that Alignment Health and its subsidiaries will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for employment with our company. If you feel that you have been the victim of a scam such as this, please report the incident to the Federal Trade Commission at https://reportfraud.ftc.gov/#/ . If you would like to verify the legitimacy of an email sent by or on behalf of Alignment Health's talent acquisition team, please email careers@ahcusa.com .